Replenishment Management

Roles: This section is intended for Sample Coordinators

Stock replenishment is critical for maintaining adequate inventory levels and ensuring consistent sample availability.
Sampleful’s replenishment system provides comprehensive tools for managing low stock alerts, planning inventory needs,
and coordinating with production teams.

Replenishment Overview

The replenishment system manages the complete lifecycle of inventory restocking:

1. Request Creation: Initiate replenishment for specific products and quantities
2. Assignment Workflow: Assign requests to appropriate team members
3. Status Tracking: Monitor progress from submission to completion
4. Automatic Notifications: Alert relevant stakeholders of status changes
5. Completion Process: Mark requests as filled and inventoried

Request Status Flow

Replenishment requests follow a structured workflow:

• Submitted: Initial request created, awaiting assignment
• Pending: Assigned to responsible party, awaiting action
• Filled: Product manufactured/obtained, awaiting inventory receipt
• Complete: Product received and added to inventory system

Creating Replenishment Requests

Request Information

1. Product Details

   • Product Selection: Choose from active product catalog
   • Alternative Product: Specify if exact product unavailable
   • Size Requirements: Define required sample size
   • Quantity Needed: Specify exact count required
   • Due Date: Set realistic completion target

2. Sourcing Specifications

   • Replenish From: Select source (Production, Inventory, Any)
   • Container Type: Specify packaging requirements
   • Fill Amount: Choose Full or Exact Weight filling
   • Net Fill Weight: Define precise weight requirements per unit

3. Quality and Location

   • Lid Type: Specify closure requirements
   • Label Requirements: Define labeling specifications
   • Specific Site: Designate preferred production location
   • Lot Number: Request specific lot if needed
   • Shelf Life: Define minimum shelf life requirements (months)

Assignment and Notifications

1. Communication Integration
   • Automatic Notifications: System sends alerts on status changes
   • Chat Integration: Real-time communication within request records